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Technical Assistant

Technical Assistant  [04/09/2017]

Technical Assistant

Vacancy ID : BBBH1061219
Job Type : Permanent

Job description
We are looking for a Legal Technical Assistant to work withing our client facilities in San Ramon, CA for a 6 months assignment.

• Handles all administrative assistant responsibilities for assigned attorneys and legal analysts, including but not limited to: managing calendars in Outlook, coordinating meeting logistics, preparing preread, creating presentations, creating and updating matters in the matter management system, setting up new vendors, processing invoices, requesting settlement payments, preparing correspondence, etc.
• Creates, formats, and revises legal documents and proofreads them to ensure accuracy and consistency.
• Coordinates domestic and international travel logistics. Manages processing of visas and passports where required for international travel. Prepares detailed itineraries. Provides background information for meetings and trips. Tracks and gathers related expenses and compiles expense reports in expense tracking system.
• Sets up and maintains files, indexes and prepares files for offsite storage, uploads documents into SharePoint, and performs general clerical duties.
• Maintains effective communications with peers, attorneys, managers and leaders.
• Provides back-up/relief to other legal assistants.
• Handles special projects as requested.

Qualifications and Experience

• High School degree or equivalent.
• 5+ years secretarial/administrative experience in a law firm or in-house legal department.
• Fluent in Spanish (written and oral), with the ability to translate and edit correspondence and contracts, process invoices, and communicate with law firms in Latin America.
• Must maintain confidentiality at all times.
• Able to effectively communicate (written and oral) with all levels of the organization to effectively convey ideas.
• Demonstrated ability to take initiative, prioritize and meet deadlines; must be self-motivated.
• Able to multi-task, anticipate needs and follow through on assigned tasks.
• Strong organizational skills and attention to detail are crucial.
• Able to problem solve and use good judgment in making sound decisions quickly.
• Proficiency in MS office applications: Outlook, Word, PowerPoint, Excel.
• Good attendance record

Preferred Qualifications
• Experience with SharePoint.
• Experience with e-billing and matter management systems.
• Experience setting up vendors in a payment system.

Interested applicants please apply online at :



Company Description:
Airswift is an international workforce solutions provider within the energy, process and infrastructure industries. Airswift serves as a strategic partner to our clients, offering a turnkey workforce solution to capture and deliver the top talent needed to complete successful projects by aligning with the unique needs of our clients.

Company Website:

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